Exam Candidate Information

2020 2021 Exam Candidate Information

It is the responsibility of all exam candidates who are completing actual, or mock;

• Coursework,
• Controlled Assessment
• Non-examination assessment (NEA) or
• Written examination

components in the current academic year, to make themselves aware of the contents of this document – including all linked documents.

Should any candidate not follow these instructions, or the verbal instructions of a member of staff, this may be reported to the exam board.

Claiming ignorance of relevant guidelines and regulations is not normally accepted as a defence by exam boards.

Summer Examinations – Examination Candidate Timetables (ECT’s)

Only individual ECT’s issued from the School should be used for planning purposes.

Transcription errors from generic, or overall, timetables (even if taken from the examinations website) could lead to a candidate missing a component, and the loss of an award – in cases such as this, the School cannot be held responsible.

When ECT’s are issued (normally in late November / early December) all candidates must;

• Check that your legal name is displayed correctly – if it is not, you will need to advise the School Registrar – documentary proof may be required.

• Check that all your exam subjects are on the ECT – teaching staff will be able to confirm correct entries with you. Any changes will need to be made by teaching staff – we cannot make changes based on candidate requests.

• NEA components with “Date Due To” listed – this date is for the submission of work and marks to the exam boards, not the date candidates can hand in work to teaching staff. All coursework must be marked and moderated before being submitted to the exam boards – candidates must adhere to the deadline dates as supplied by their teaching staff.

• All clashing exams will be sat consecutively.

• Any candidate who has more than;

– three hours exams in any one session (i.e. a morning or afternoon)
– more than 5½ hours of GCSE examinations on the same day
– more than 6 hours GCE examinations on the same day

needs to contact the Examinations Officer ASAP to discuss suitable arrangements

• Please keep your ECT safe.

Summer 2021 A-Level and GCSE Examinations Contingency Day [TBC]

From the JCQ Instructions for Conducting Examinations;

“The awarding bodies have designated TBC as a ‘contingency day’ for examinations. This is consistent with the qualification regulators’ document Exam system contingency plan: England, Wales and Northern Ireland

The designation of a ‘contingency day’ within the common examination timetable is in the event of national or local disruption to examinations. It is part of the awarding bodies’ standard contingency planning for examinations.

In the highly unlikely event that there is national disruption to a day of examinations in summer 2020, the awarding bodies will liaise with the qualification regulators and the DfE to agree the most appropriate option for managing the impact. As a last resort the affected examinations will be rescheduled. 

Although every effort would be taken to keep the impact to a minimum, it is possible that there could be more than one timetable date affected following the disruption, up to and including the contingency day on TBC.

Centres will be alerted if it was agreed to reschedule the examinations and the affected candidates will be expected to make themselves available in such circumstances. The decision regarding the re-scheduling of examinations will always rest with the awarding body. 

The centre must conduct the examination on the scheduled date unless instructed to do otherwise by the awarding body.Where candidates choose not to be available for the rescheduled examination(s) for reasons other than those traditionally covered by special consideration, they will not be eligible for enhanced grading arrangements. 

Centres must therefore ensure candidates and parents are aware of this contingency arrangement so that they may take it into account when making their plans for the summer. 

However, the awarding bodies will not insist upon candidates being available throughout the entire timetable period as a matter of course.”

The Contingency Day is not in place so that students may “catch-up” any missed examinations. It is important that all students are aware that they must sit their examinations on the time and date shown on their individual Examination Candidate Timetables (ECT).

General Exam Guidance

• Behaviour and uniform rules (including those regarding make-up, jewellery, etc.) apply as if you were attending school as normal.

• All morning exams start at 09:00 and all afternoon exams start at 13:30 – please arrive at least 30 minutes before the start of your exam.

• Hand in Mobile Phones in Main Foyer, then;

During good weather;

Check Seating Plans in Dining Room window, and wait outside until a member of Examinations Staff asks you to enter the Hall for your exams.

During bad weather;

Check Seating Plans in Main Foyer – then queue quietly down the English Corridor, on the same side as the windows, starting just at the doors to the Main Foyer until a member of Examinations Staff asks you to enter the Hall for your exams.

• No candidates should congregate in the Dining Room or Library.

• The King’s School has a policy that all candidates must stay for the entire duration of their paper/s.

• Candidates are responsible for supplying their own equipment. We will only supply replacements in the case of candidate equipment failure – we cannot guarantee to be able to replace all equipment for all candidates – it may be prudent to bring your own replacements.

• Candidates are also responsible for knowing their own candidate number.

• Mobile phones / mp3 players / smartwatches / any notes on any subject – must be handed in before you enter the exam room.

• A school swipe card / form of photographic ID must be displayed on your desk, so that we may identify you.

• Food is not allowed in any exam room (unless there is a medical requirement – we will need documentary proof of this).

• Only water is allowed in any exam room – the label from the bottle must be removed, and the bottle be kept on the floor.

• All watches must be removed, and placed on your desk.

• When out of school we expect you to act responsibly and do nothing that creates unnecessary problems for members of staff, or that brings discredit on yourself or the School.

Please pay attention to all instructions given to you by any examinations staff – failure to follow instructions could lead to you being reported to the Exam Board, and potentially the loss of an award.

Mobile Phones

See this web page for updated information regarding mobile phones | smartwatches | MP3/4 players in examinations.

Exam Candidate Number

To help you remember your exam candidate number, which you are required to record on all your examinations, we allow YR11 and YR13 students to write this number in black marker on their ID card (example below);

Please note;

• Your candidate number must not cover any other information on your swipe card.

• Your candidate number is the only thing that you may add to your swipe card.


• If you are late, don’t panic ! Contact the School (if possible) and when you arrive, find a member of staff to bring you to the Hall.

• If you are going to be more than 30 minutes late, SWITCH OFF your mobile phone (unless you need to make an emergency phone call) – we must report late starting candidates to the exam board, who then decide whether or not to accept the exam paper – if you have your mobile phone switched off (and therefore have maintained exam security) it will strengthen the case for the board to allow your paper.

• If you are going to be absent, you must inform the Exams Office as soon as this is known. You must inform the Exams Office directly – do not leave messages with other members of staff.

Examinations direct line; 01733 296 985
Examinations email; exams@kings.peterborough.sch.uk

• If anything is wrong during your written examination (you feel ill, you are disturbed by noise, etc.) you must advise a member of examinations staff immediately. If there are any circumstances or issues inside or outside of school that you feel may have prevented you from performing to your best ability, you must speak to the EO / AHOY / PSO as soon as any issue becomes apparent. If we are told, we can investigate and make appropriate adjustments, where applicable. If we are not told immediately, we may be unable to make adjustments – including contacting Awarding Bodies.

Art Practical Exam Sessions

Please see this page for more information

Non-Examination Assessments (NEA)

Teaching staff will provide candidates with their NEA marks. Candidates may then request a review of these marks – please see “9.3 NEA Mark Review – Process” in the school Examinations Policy.

Please remember that, due to dates of submission to final marks to awarding bodies, this process has very strict deadlines.

Any centre assessed marks are subject to change through the awarding bodies moderation process.

Once NEA marks are submitted to, and moderated by, the awarding bodies, they cannot be reviewed.

Using Calculators

If you have any queries about which calculators are suitable, please speak to your Mathematics teacher.

2019 2020 JCQ Regulations

Candidates may use a calculator in an examination unless prohibited by the awarding body’s specification.

The instructions on the question paper will say whether calculators are allowed or not. If the instructions do not include such a statement, calculators should be treated as standard equipment and may be used by candidates.

Where the use of a calculator is allowed, candidates are responsible for making sure that their calculators meet the awarding bodies’ regulations.

The instructions set out in this section apply to all examinations unless stated otherwise in an awarding body’s specification.

Candidates must be told these regulations beforehand and be familiar with the Information for candidates documents.

Calculators must be:

• of a size suitable for use on the desk;
• either battery or solar powered;
• free of lids, cases and covers which have printed instructions or formulas.

The candidate is responsible for the following:

• the calculator’s power supply;
• the calculator’s working condition;
• clearing anything stored in the calculator.

Calculators must not:

• be designed or adapted to offer any of these facilities:

– language translators;
– symbolic algebra manipulation;
– symbolic differentiation or integration;
– communication with other machines or the internet;

• be borrowed from another candidate during an examination for any reason;

• have retrievable information stored in them – this includes:

– databanks;
– dictionaries;
– mathematical formulas;
– text.

The new specifications from DfE have a requirement that candidates must have a calculator that can calculate probabilities for a normal distribution and binomial distribution.

Casio fx-CG50 and fx-CG20 Calculators, if brought into any exam room, must be set in “Examination mode” – instructions to do this are displayed in the Main Foyer, and can also be seen here.

2020 2021 JCQ Information for Candidates File

this file contains the following documents;

Coursework Assessments
Non-examination Assessments
On Screen Tests
Information About You and How We Use It
Using social media and examinations/assessments
Written Examinations
No Mobile Phones
Warning to Candidates

For information and instructions specific to a particular set of examinations, please see Exam Dates.

The King’s (The Cathedral) School Examinations Policy

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